28 November 2018

New Guidelines on Use of Photography at AGU Meetings

Posted by Chris McEntee

AGU is committed to creating a productive and open environment for meetings and all venues that are focused on the exchange of knowledge. Our guidelines are designed to support this commitment while allowing for the exercise of personal preferences. For example, AGU has welcomed the use of social media at our meetings for several years. In addition to creating a more engaging and inclusive meeting experience for attendees, this practice serves many others in the Earth and space science community and beyond who are unable to attend yet interested in following along and participating. It sparks engagement across the scientific community, and helps to create a bridge between our science and the public. Further, AGU recently launched a cooperative effort to utilize pre-print server (ESSOAr) to present posters, papers and data that represent work in progress as a means of accelerating and sharing scientific knowledge.

Periodically we review and update our guidelines to reflect changes in practices and norms. Today there are as many smartphones equipped with cameras at scientific meetings as there are people. Attendees regularly use their phones to capture images as part of their personal note-taking process. They also capture images of friends and colleagues to mark memorable moments. And the use of photographs taken at scientific meetings by individuals for social media purposes has become an accepted and expected form of sharing and communication.

To acknowledge this new norm, and to be consistent with our Meetings strategy, AGU has modified our guidelines to expand the allowed uses of photography for personal use at AGU Meetings, effective as of Fall Meeting 2018. This policy applies to all AGU Meetings. Policies concerning use of video and audio recording are unchanged.

Beginning with our upcoming Fall Meeting 2018, the default for AGU Meetings will be that photos are allowed for personal use unless the presenter indicates otherwise. Presenters will do this by displaying a digital “No Photo” image that AGU provides on their poster or slides. AGU asks that all participants at AGU meetings observe these guidelines and recommended best practices, and honor the preferences of presenters.